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Privacy Statement of ASIS International Benelux Chapter

ASIS International Benelux Chapter (Chamber of Commerce No. 40398631), located at Boterbloemlaan 29, 2381 JJ, Zoeterwoude, is committed to protecting the privacy of its members and website visitors. This statement explains how we collect, process, and safeguard personal data.

Contact Information

Website: https://www.asisbenelux.eu

Address: Boterbloemlaan 29, 2381 JJ, Zoeterwoude

The secretary of ASIS International Benelux Chapter serves as the Data Protection Officer and can be reached via: taairaterces.[antispam].@asisbenelux.eu.

Personal Data We Process

ASIS Benelux processes personal data provided by members and website visitors to deliver services and fulfill its objectives. The data we process includes:

•First and last name

•Gender

•Date of birth

•Address

•Phone number

•Email address

•IP address

•Other personal data actively provided (e.g., through account registration, correspondence, or phone calls)

•Data about activities on our website

•Browser and device type

•Bank account details

Special or Sensitive Data

ASIS Benelux does not intentionally collect data on visitors under 16 years old unless parental or guardian consent is provided. Parents are encouraged to monitor their children’s online activities. If you suspect we have collected data from a minor without proper consent, please contact us at yraterces.[antispam].@asisbenelux.eu, and we will remove the information.

Purpose and Legal Basis for Data Processing

We process personal data to:

•Handle payments and membership administration

•Send newsletters and association updates

•Contact members by phone or email regarding association activities

•Inform members of changes to services and products

•Enable account creation and management for members

ASIS Benelux only collects the data necessary for these purposes and processes it based on your consent or the association’s legitimate interest in fulfilling its objectives.

Data Retention Period

Personal data is retained no longer than necessary to achieve the purposes for which it is collected. We maintain a retention period of two years (24 months) after membership or service termination unless otherwise required by law.

Sharing Data with Third Parties

ASIS Benelux shares personal data only when necessary to fulfill agreements or comply with legal obligations.

•We use trusted service providers, such as DISPI B.V., for administrative and accounting services. A processing agreement ensures the security and confidentiality of your data.

•Data is shared with ASIS International for membership purposes.

We do not share personal data with third parties for commercial purposes without your explicit consent.

Cookies and Similar Technologies

Our website uses technical, functional, and analytical cookies to ensure proper operation and enhance user experience. Cookies are small text files stored on your device during your first visit. These cookies:

•Enable website functionality and remember preferences

•Optimize the website for improved usability

You can disable cookies in your browser settings and delete previously stored cookies.

Accessing, Modifying, or Deleting Data

You have the right to:

•Access, correct, or delete your personal data

•Withdraw consent for data processing

•Object to the processing of your data

•Request data portability

To exercise these rights, contact us at yraterces.[antispam].@asisbenelux.eu. To verify your identity, we may ask for a copy of your ID with sensitive details (photo, MRZ, passport number, and BSN) blacked out.

We will respond to your request within four weeks. If you believe your data is not handled appropriately, you can file a complaint with the Dutch Data Protection Authority via this link.

Data Security

ASIS Benelux takes data protection seriously and employs measures to prevent misuse, loss, unauthorized access, or modification of your data. If you suspect any security issues, please contact us at yraterces.[antispam].@asisbenelux.eu.

Changes to This Privacy Statement

ASIS Benelux reserves the right to amend this privacy statement. Significant changes will be communicated through our website, newsletters, or during the General Meeting (ALV).